E-DATA - 4-H Member & 4-H Volunteer Leader Enrollment for 2010

E-data (Extension Data System) is Penn State Cooperative Extension’s new information management system. This new system will take the place of the paper 4-H Member Enrollment and 4-H Volunteer Leader Enrollment Forms. In addition to adding your enrollment information, this system will help inform you about upcoming club, county, regional, and statewide 4-H programs. The system also allows you to register for these programs, as well as cancel your registration to a program or event if a conflict arises. This program will not only cut down on paper usage, but allow you to be notified about upcoming opportunities immediately. This is not a county or a regional database as it was originally designed, but it was adopted by the ENTIRE state of Pennsylvania as a way to enroll 4-H members and leaders. If you, as a 4-H Leader, have already enrolled in the system earlier this year, you have now been given 4-H club access! I encourage all of you to go into the system and become familiar with it! I hope to have ALL current 4-H members and leaders enrolled by January 1, 2010!

How to get started with e-data: First, visit the you will need to visit the Clearfield County Cooperative Extension website - http://clearfield.extension.psu.edu/ Second, you will need to click on the e-data link at the bottom left hand side of the webpage. Third, you will need to set-up a Friends of Penn State Account at https://fps.psu.edu, where you will be given a user name and password to log into the system at http://edata.extension,psu.edu/ Once you log-in, you can begin entering you information into the system including your contact information, 4-H club, 4-H projects, etc… (PLEASE NAVIGATE BY USING THE TABS AT THE TOP OF THE SCREEN). Fourth, once you are finished entering items on a page, press the UPDATE button to save all your information. Remember, if 4-H members are in multiple clubs; please make sure to tell them to list themselves as a member in ALL the 4-H clubs they belong to. Leaders of multiple clubs should do the same!

Since this program is brand new and there are still some issues to work through, here is what is recommended for ALL 4-H Members & 4-H Leaders to do:

• If you enrolled in e-data for 2009, you will now need to re-enroll for the 2010 year. To do this, click CARRY OVER on the top right hand side of the PROGRAMS Tab.
• Complete as much information in the system as possible, then go to the PDF button on the top right hand side of the screen and print out the enrollment form. On the printed form, correct any errors or fill in any blanks that are shown. We have found that medical information has not moved to the PDF form, the 4-H member’s years in 4-H defaults to 1, and the parent signature is needed on the Code Agreement.
• Ask all 4-H members to submit hard copies of this form to you (the Organizational Leader) along with their $10.00 Educational Material Fee for 2010. Then submit hard copies of your 4-H club’s enrollment to the Extension Office.